Privacy
How we handle your family's information.
Plain-language summary of what we collect, why, and how long we keep it.
Last updated: 2025-11-12
Our promise
Nawakunja English Medium School (“we”, “us”) takes your family’s privacy seriously. We collect only what we need to admit and care for your child, communicate with you, and run the school responsibly.
What we collect
Admission enquiry form
- Child’s name and age; grade applying for
- Parent / guardian name, phone, optional email
- Preferred visit date, source (how you heard about us), optional message
- IP address and browser user-agent of the submission (for spam triage)
Enrolled students
- Identification: birth certificate, previous school transfer (if any), photos
- Academic progress: portfolios, attendance, assessment records
- Health: allergies, vaccination status, emergency contacts (kept private)
- Parent / guardian contact details for school communication
Website analytics
The public website uses basic server logs (URL visited, timestamp, anonymised IP). We do not run third-party advertising trackers.
Why we collect it
- Process admission enquiries and arrange campus visits
- Run the school day-to-day: teaching, attendance, health, communication
- Meet our legal obligations to the Government of Nepal (CDC, municipality)
- Protect the safety and well-being of every child
Who sees it
- School staff on a need-to-know basis (teachers see their students; admin sees enrolment data).
- Parents / guardians can see their own child’s records on request.
- Government of Nepal when legally required (e.g. census, education reporting).
- We never sell your data or share it with advertisers.
How long we keep it
- Admission enquiries: up to 2 years (so returning families don’t have to re-submit)
- Enrolled student records: duration of enrolment, plus 5 years after graduation or transfer
- Health records: same as academic records; medically sensitive data is destroyed sooner on request
How we protect it
- Encrypted storage (HTTPS for all web traffic, encrypted database)
- Strict role-based access — only authorised staff can reach enrolment data
- Server logs retained for a short window for troubleshooting only
Your rights
You can, at any time:
- Ask what we hold about your family
- Correct anything wrong
- Ask us to delete records we are not legally required to keep
- Opt out of optional communication (marketing emails, newsletters)
Email prerana.kh@gmail.com or call 9849034724 — we aim to respond within 7 working days.
Children’s data
All data belonging to children under 18 is treated as especially sensitive. Parents and guardians have the right to access, correct, and request deletion of their child’s data at any time.
Photo consent
Before publishing any photo of a child on this website, social media, or printed materials, we ask the parent / guardian. You can withdraw consent at any time and we will remove the photo from the next edition.
Changes
We’ll post any changes to this policy on this page with a new “Last updated” date.